Code of Ethics

What is a Code of Ethics?

A code of ethics is a set of principles to guide a non-profit organisation’s decision making and activities, as well as the behaviour of its  directors, members and supporters. The purpose of adopting a formal code is to provide directors, members and supporters with guidelines for making ethical choices in the conduct of their work on behalf of the organization. Honesty, integrity, and fair practices create a solid foundation that earns the public’s trust. A code of ethics is the expression of that solid foundation. When board members of a non-profit adopt a code of ethics, they are expressing their commitment to ethical behaviour.

A. Definition of Terms

  1. NZPBC” to mean New Zealand Philippine Business Council
  2. Director” to mean a Director of New Zealand Philippine Business Council
  3. Board” to mean the Board of Directors of New Zealand Philippine Business Council
  4. Member” to mean an individual or corporate member of New Zealand Philippine Business Council

B. Obligations of Directors to NZPBC    

  1. A director must not act contrary to the mission, vision, and by-laws of NZPBC.
  2. A director owes NZPBC a duty of care.  The duty of care requires them to exercise their authority to make decisions for NZPBC with the prudence that an ordinary person would exercise.  
  3. A director should report regularly to the board and answer questions that other directors may have.
  4. A director should inform the Board of any activities or initiatives they wish to enter into on the  basis that they are Directors  of the NZPBC which could affect the reputation and integrity of the NZPBC.
  5. A director must, as much as possible, regularly attend and participate in the board meetings and in the NZPBC OXY nights.
  6. A director owes a duty of loyalty to NZPBC. He or she must act in the best interests of  the  NZPBC whenever acting in their capacity as Directors especially when third parties are involved.
  7. A director should disclose to the other Directors any actual  or potential conflict when the Board considers a  project or  transaction he or she may already have an interest in.
  8. A director must disclose to the Board any facts that may cause the director to be unable or appear to be unable to fully fulfil his or her duty of loyalty.  
  9. A director should not use any information, confidential or about to be made public, acquired from NZPBC activities or events to gain pecuniary advantage or otherwise until after such an intention has been disclosed to the other Directors.

C. Obligations of Directors to other Directors and Members

  1. A director must conduct dealings with other directors and members with mutual respect, integrity, courtesy and good faith.
  2. A director must seek advice or input from other directors when intending to undertake tasks or projects which are not his/her expertise or field of experience.
  3. A director must not put another director or member into shame or disrepute before any member, third party, or to the public in any form of media.

D. Obligations of Directors to the Public

  1. A director must promote and maintain proper standards of professionalism in his or her public dealings.
  2. A director should not put NZPBC into shame, disrepute or a possible court action or liability.
  3. A director must not divulge any confidential information received  in their capacity as such to a third person or the public.
  4. In no case should a director hold him/herself out as acting or be perceived to be acting, under the authority of NZPBC or on the basis of their position as NZPBC Director when promoting his or her own personal business or advancing his or her own personal interests.

E. Obligations of Members to Directors and to all Third Parties

  1. A  member must not act contrary to the mission, vision, and by-laws of NZPBC.
  2. A member must conduct dealings with  directors, other members and the public with respect, integrity, courtesy and good faith.
  3. A member must seek advice or input from directors when intending to undertake  tasks or projects which are not his/her expertise or field of experience.
  4. A member must not put a director or member into shame or disrepute before any other member, third party, or to the public in any form of media.